A paid voucher that still appears on the Vendor A/P Summary can create noise in your payables review and lead to confusion during period close. In Cetec ERP, the fix is usually a short reset of the payment and voucher status so the summary reflects what is actually open.

The goal is to clear the paid state, re-approve the voucher, then re-apply the paid state using the original payment date. If the records are dated prior to your GL Lock Date, you may need a temporary admin-only configuration change to complete the steps.

Reset the Payment and Voucher Status

In most cases, correcting a paid voucher that still shows on the Vendor A/P Summary follows this sequence:

• On the payment, mark the payment as unpaid.
• On the voucher, mark the voucher as approved.
• Return to the payment and mark it as paid again, using the original payment date.

If the GL Lock Date Blocks the Correction

If the payment and voucher are dated prior to your GL Lock Date, a user with Admin privileges may need to temporarily allow the correction. In Cetec ERP, go to the Admin tab, open the Config Settings dropdown, then select Config Settings.

Set the “GL Lock Date Blocks Admin Also” config setting to '0' to allow the change.

Mark the Payment as Unpaid

Open the payment record and mark it as unpaid. This clears the paid state so the voucher can be re-approved cleanly.

Re-Approve the Voucher

Next, open the voucher and mark it as approved. This step puts the voucher back into a clean approved state so the re-applied payment behaves as expected on reporting.

Mark the Payment as Paid Again Using the Original Date

Return to the payment and mark it as paid again, making sure the payment uses the original date. If you do not want the system to assign a check number during this step, set the Payment Type to something other than System Check before marking it as paid.

Re-Enable the Admin GL Lock Block Setting

If you changed “GL Lock Date Blocks Admin Also” to complete the correction, navigate back to that config setting and set it back to ‘1’. Keeping the lock behavior enabled is generally best practice for period control.

Key Takeaways

• Reset the record state by marking the payment unpaid, re-approving the voucher, then marking the payment paid again with the original date.
• If the transaction dates are prior to your GL Lock Date, an admin may need to temporarily set “GL Lock Date Blocks Admin Also” to '0'.
• Use a Payment Type other than System Check if you do not want a check number assigned during the re-paid step.
• After the correction, set “GL Lock Date Blocks Admin Also” back to '1' to maintain period controls.

Conclusion

When a paid voucher still appears on the Vendor A/P Summary, the issue is usually a status mismatch between the voucher and its payment. Running the unpaid, approve, and re-pay sequence in Cetec ERP brings those records back into alignment so your payables reporting reflects what is actually open.