Recurring vendor bills are common in accounting. The problem is not the complexity, it is the repetition: re-entering the same vendor, splits, and notes every cycle takes time and increases the chance of keying mistakes.

Cetec ERP supports voucher cloning so your team can reuse a prior voucher as a starting point, then update only what has changed (usually the dates and invoice details).

Create the Original Voucher

Before you can clone a voucher, you need a voucher to copy. In Cetec ERP, go to the Accounting tab and navigate to A/P → Voucher List. From there, add or import a voucher.

On the new voucher, enter the vendor, invoice date, invoice number, splits/values, and any relevant notes, then submit the voucher.

Clone the Voucher

Open the specific voucher you want to reuse. In the left-side menu, select CLONE. After the page refreshes, you should see a notification confirming the voucher was cloned.

Verify What Copied and What Did Not

The cloned voucher appears in your Voucher List with the same vendor, splits/values, vendor invoice number, and notes. The dates are not copied, so you can apply the correct dates for the new bill.

Open the newly cloned voucher, enter the updated dates, review the remaining fields for accuracy, then proceed with your normal payment and closeout process.

Key Takeaways

• Clone vouchers when you have repeat vendor bills with the same splits and notes.
• Cloning reduces re-entry work and lowers the risk of keying errors on recurring payments.
• After cloning, update the dates and verify the invoice details before paying the voucher.
• Use voucher cloning as a standard step for monthly, quarterly, or other scheduled vendor invoices.

Conclusion

Voucher cloning is a small workflow change that keeps A/P entry consistent when bills repeat. If your team regularly enters the same voucher structure and only the billing period changes, cloning gives you a faster, more reliable starting point in Cetec ERP.