How to Backdate a Deposit in Cetec ERP (And When You Might Need To)
It’s not uncommon for payment timing and system entry to fall out of sync - especially when dealing with ACH transactions. If you’ve ever had a deposit show up on your bank statement before you had a chance to record it in your ERP, you’re not alone.
Let’s walk through a scenario: a user noticed multiple ACH payments hit their bank account on February 28th, but due to lack of notice, they didn’t enter the deposits in Cetec ERP until March 3rd. Naturally, they wanted those deposits to reflect the correct February 28th date for accurate month-end reporting.
Is It Possible To Backdate a Deposit in Cetec ERP?
Yes, you can backdate a deposit in Cetec ERP, provided that your accounting settings permit it. If your system’s “GL Lock Date” or “GL Lock Date Blocks Admin Also” configuration settings aren’t enabled, you can change the deposit date without any issues.
Here’s how:
- Open the Deposit record in Cetec ERP.
- Change the ‘Deposited On’ field to the correct date (e.g., 2025-02-28).
- Click Update.
That’s it for a simple correction.
Is It Also Possible to Backdate the AR Payment Associated to a Backdated Deposit?
In some cases, especially for tighter financial controls, you might want to align the Accounts Receivable (AR) payment date with the actual deposit date. Let’s walk through the steps:
1) Reopen the Deposit.
2) Reopen the AR Payment(s) linked to the deposit.
3) Change the ‘Post On’ date on each AR payment to the desired date (e.g., 2025-02-28).
4) Mark the payment as Complete again.
5) Return to the Deposit, click Deposit, and once again set the ‘Deposited On’ date, then Update.
This ensures full alignment between your AR, deposit records, and financial reporting periods.
Key Things to Watch Out For:
- GL Lock Settings: If your system has GL Locking enabled for closed periods, these edits won’t be allowed without first unlocking the period or adjusting config settings. Check with your accounting admin or Cetec ERP support before proceeding.
- Audit Trail: Reopening and editing AR payments and deposits is logged, so you’ll maintain traceability for audit purposes.
For accounting teams, especially during month-end close, precision in posting dates is critical. Whether you’re reconciling February revenue, preparing financial statements, or ensuring that cash flow reports align with bank statements, being able to retroactively correct timing mismatches helps maintain clean, accurate books.